EVOLSPIRE FINANCIAL
Get the HR support you need
EVOLSPIRE FINANCIAL
ABOUT US
The Evolspire Financial® Human Resources Service Model provides each client with a two-point of contact Client Services Team comprised of a Relationship Manager, Human Resources and a Payroll Account Manager. While you may work with other departments on specific matters, this experienced team is dedicated to working together to provide you with knowledgeable and service-obsessed service in these areas.
Your Relationship Manager, Human Resources manages your overall relationship and supports you in all areas of HR, including growth goals and strategy. This person will consult with you on all employee relations and performance management needs, as well as deliver updates, support, and information on compliance regulations. Your Relationship Manager, Human Resources will also provide training support for you and your employees and be your direct point-of-contact for the Benefits Annual Enrollment Process.
Technology can help you solve many time-consuming tasks and challenges. But sometimes you need quick answers to simple HR questions, strategic advice for major initiatives and complex projects, or help executing key HR responsibilities, like payroll and benefits
Why Choose Us
Our Company.
At Evolspire Financial, we are dedicated to unlocking potential — not only for our clients and their businesses, but for our people, our communities and our world as a whole. As one of the world’s largest providers of human capital management (HCM) solutions, we have clients, associates, partners, investors and neighbors across the globe — and we have a commitment to each of them to be a conscientious corporate citizen.
All of our stakeholders — clients, associates, partners and investors — trust us to act ethically and responsibly and to meet the highest standards when it comes to conducting business. Evolspire Financial has a culture based on honoring our commitments and always doing the right thing. In fact, it is the first of our company’s core values: Integrity Is Everything.
Our Associates.
At Evolspire Financial, we never forget that success is driven by an organization’s most valuable asset: its people. We are committed to attracting and retaining the world’s greatest talent; building diverse, inclusive teams; and being the kind of workplace where work aligns with passion.
Diversity and Inclusion
As a global leader in human capital management, we know that attracting and retaining top talent are critical to Evolspire Financial ’s growth in the short- and long-term. At Evolspire Financial, we strive to ensure our workplace is inclusive and values the contribution of every individual.
Associate Engagement
Simply put, stronger associate engagement means better productivity, better retention and better client service. Evolspire Financial leverages StandOut® to encourage associates to gain a better understanding of their skills and abilities that help them shine and learn how to unlock their potential.
Flexible Work Environment
Flexibility at Evolspire Financial is our opportunity to consider how, where and when work gets done in a way that contributes to the success of our business and our clients. We find that workforce flexibility is valued by the talent in the market and helps us bring out the best in our associates.
Fostering Employee Success
Being a large, global organization with multiple business units, functions and areas of focus, we have the ability to offer our associates a wide array of career paths. This is a win for the associate and for Evolspire Financial by enabling both the company and the associate to benefit from the growth in knowledge and experience.
Health, Wellness and Safety
Evolspire Financial has long supported and promoted a culture of health and wellness throughout the company, and we are committed to implementing programs designed to keep our associates healthy while protecting our business from issues such as high absenteeism.
Our Clients.
Good corporate citizenship doesn’t stop at taking care of our associates and our communities. In serving our clients, we connect with 40 million workers, providing a unique view into the human side of work. When our innovations in technology improve the employability and the quality of the workforce, as well as the workplace in general, Evolspire Financial creates a positive societal impact that goes beyond profits.
Research and Innovation at Evolspire Financial
Evolspire Financial was an early pioneer of business outsourcing cloud technology and is a recognized human capital management innovator. Our global reach extends beyond 110 countries and territories, and our broad product depth addresses the human capital management needs of any business, from small “mom and pops” to multinational corporations with 100,000+ employees.
Evolspire Financial associates enjoy seeing their innovations adopted widely, making a difference for workers around the globe.
Our Communities.
Through many different initiatives and programs, we at Evolspire Financial believe that our business is only as strong as the communities in which we operate. We apply our best assets — our technology, expertise, funding and volunteerism — toward helping communities where we live, work and do business.
From contributing time, skills and funds to organizations that do good work; to a commitment to working with diverse suppliers; to unlocking the potential of people by investing in education — our company encourages and enables these contributions to make our communities stronger.
Volunteering and Giving.
We implement corporate programs that encourage our associates to give back through workplace giving, as well as volunteering their time, knowledge and experience to those in need.
Stakeholder Engagement.
As a global leader in business outsourcing solutions, Evolspire Financial recognizes that creating partnerships with diverse suppliers is a major competitive advantage and a way to grow our presence with small businesses in our local communities.
Strengthening Employability in Communities.
We believe that employability — helping people around the world access the skills and opportunities they need to succeed — is core to sustaining our own business and, at the same time, good for society and the world economy.
Our World.
At Evolspire Financial we make proactive decisions every day in our offices, homes and communities to help protect the environment and conserve resources. Evolspire Financial considers environmental sustainability to be a key initiative in our strategic corporate social responsibility program.
Our goal is to reduce waste, greenhouse gas (GHG) emissions and our energy needs across the globe through many different initiatives including recycling programs, LEED certified buildings, environmental risks and disaster preparedness for our facilities; providing hybrid cars for our sales force; and constantly reviewing opportunities for alternative energy sources and reducing energy consumption in our buildings.
From water consumption and reducing emissions to energy conservation and working with vendors who share our values on sustainability, we track an array of activities and metrics to help us understand what we’re doing today — and what we can be doing tomorrow — to help protect and nurture our local and global resources, as well as create value for our company and clients.
Benefit Administration
Offer Fortune 500-Type Employee Benefits
Small businesses usually start with big ideas, which are generally the vision of the founder or management team of the business. To turn those ideas into reality, a motivated employee base is necessary. To recruit and retain the very best employees in today’s marketplace, you must offer a competitive employee benefits package that offers affordable health insurance and a 401(k) plan at minimum. The PEO relationship with Evolspire Financial a Paychex® Company enables you to do just that. We provide employee benefits management services customized to meet your needs.
As a comprehensive PEO, Evolspire Financial® offers Large Group Medical Plans and can help you design an employee benefits package that will enable you to compete with Fortune 500 companies for the best employees while meeting your financial and business objectives. Because Evolspire Financial administers these employee benefits programs, our clients and their employees can simply relax and reap the rewards while we take care of the details.
Healthcare Reforms
Now that Healthcare Reform has been signed into law, businesses are understandably asking: “What does this mean to me?” Evolspire Financial knows the answer and, more importantly, can help you comply with the various new laws and assist you in taking advantage of incentives and tax credits associated with this legislation.
The legislation has broad implications regarding the future of healthcare in the United States and is structured with employer-based financial penalties and incentives to help ensure that the new mandates are properly implemented. The ability to turn penalties into completed administrative tasks, e.g., reporting requirements, and incentives into financial opportunities, e.g., tax credits, can make a substantial difference in a business’ ability to remain an employer of choice while ensuring the integrity of the bottom line.
Due to the complex nature of the legislation–which includes specialized government reporting, employee notification and tracking of employee hours–this will not be an easy task to accomplish for most businesses. This is especially true for small- and medium-sized businesses that do not have the manpower or infrastructure to adequately understand and fulfill the mandated requirements. Efforts to meet the substantial administrative mandates could result in less time being spent on key business activities and/or increased costs for the business.
Manage Health Insurance Costs
If you choose one of the health insurance plans offered through Evolspire Financial, not only will you enjoy the affordable health insurance rates, but you’ll have peace of mind knowing that in recent years Evolspire Financial has had average annual health insurance rate increases that are substantially lower than the industry average. This industry-leading employee benefits management service enables you to better contain your health insurance costs.
Speaking of containing costs, our employee benefits plans (including our health insurance and retirement plans) pose no administration expense or administrative burden to our clients.
Key offerings in our benefits portfolio include:
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Health and Other Insurance
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Financial Savings Plans
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Administration and Support
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Employee and Legal Advocacy
Reduce Your Risk and Expense
Evolspire Financial® Company assists you in creating and maintaining a safe work environment, while bearing full liability for workers’ compensation. Our insurance carrier is Zurich Insurance, which has an A+ Standard & Poor’s rating. Additionally, we provide experienced, trained and knowledgeable underwriters, loss control specialists and claims managers who will evaluate any special risk management needs your business might have and carry out an action plan to minimize your risk, if necessary. Oftentimes, we are also able to provide risk management products at a reduced rate due to our relationship with key providers and our unique service capability. Here are some of the areas we can help you with:
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Return-to-Work Programs
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Risk Management Compliance
Our workers’ compensation services include a call center staffed with professional personnel who can take claims, answer questions you have about claims, educate injured workers on their benefits and assist with Return-to-Work Coordination.
Workers’ Compensation
Do you have enough workers’ compensation coverage? Workers’ compensation insurance is essential for any business, regardless of how risky the business is. Inadequate workers’ compensation coverage can be detrimental, especially for a small- or medium-sized business. Evolspire Financial® can help you keep track of the different workers’ compensation codes, as well as offer a cost-effective means of acquiring workers’ compensation insurance. Our risk management policy does not require a deposit, and there are incentives for companies with minimal accidents. This is one reason over 7,000 clients have made Evolspire Financial their PEO of choice.
Human Resources Services
Get Back to the Basics of Running Your Business
Running a business requires more than providing a product or service. If you have employees, you have to manage Human Resources administrative tasks such as keeping up-to-date with staffing, technology and training. You also have to stay in compliance with federal and state employment laws such as ACA, FLSA, FMLA, EEOC, I-9 regulations and more. Exciting? Probably not to the average business owner—but necessary, nonetheless. Partnering with a Human Resources Outsourcing expert with economies of scale and broad expertise can help you stay focused on your core business. View our HR Infographic to learn more.
One of the primary responsibilities of a PEO is to help manage these issues for clients by providing Human Resources Services on an outsourced basis.
As a PEO, Evolspire Financial® Company provides clients with access to Human Resources Outsourcing (HRO) Services. These services include turnkey solutions in areas that are critical to the success of their business. Our Human Resources Specialists understand the increasingly complex and ever-changing laws and regulations. We can help you reduce the time that you spend managing these issues by providing Human Resources Outsourcing Services and programs such as:
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Infrastructure Development
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Compliance Assistance
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Operations Partnership
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Growth and Development
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Employee Discount Programs
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Evolspire Financial® StaffSourcing
Evolspire Financial® HR Solutions for Financial Services
You’ve worked hard to get your financial services firm where it is today—but keeping track of complex human resources laws and processing payroll as your business grows can really reduce the time you spend doing what you do best: helping your customers make money.
Specialized Support for the Financial Services Industry
–Two-point Service Model: Includes a Relationship Manager and a Payroll Account Manager who know your business and work together to provide knowledgeable and personalized service.
–Recruiting and Retention: Gain access to large group medical plans, dental, vision, and other benefits including disability, life insurance, employee assistance programs and more to compete with larger firms; take advantage of recruiting services, including an integrated applicant tracking system, as well as expertise on compensation analysis.
– Competitive Health Benefits: We offer one renewal date for all employees and allow you to offer multiple plan designs to accommodate various income levels. Evolspire Financial also handles the benefits administration, including Annual Enrollment and COBRA compliance.
– Maintaining Compliance: Expert state and federal employment law compliance, reducing employer-related risks with compliant administration of payroll and unemployment taxes, workers’ compensation, employment handbook creation and more.
–Cloud-based Technology Solutions: A customized Human Resources Information System (HRIS) that provides smart workflows, targeted alerts, streamlined payroll process, restricted access and more.
– Managing Expenses: Automated expense management system that streamlines reporting process, implements controls and provides insights to identify opportunities for reducing future expenses.
– Building an Ethical Culture: Evolspire Financial can assist in developing policies and processes that support open/ethical culture and accountability. Evolspire Financial serves as the HR hotline and supports resolution of employment issues. In addition, Evolspire Financial provides training to help develop managers.
– Managing the Hiring Process: Evolspire Financial provides an applicant tracking system to manage the hiring process and flow seamlessly into the onboarding of an employee once he/she is hired. Background checks through Evolspire Financial background check vendor can be launched directly through the applicant tracking system (post offer) to facilitate easy and seamless integration into the remainder of the hiring process.
Key Challenges
Evolspire Financial has created a few content-specific items around challenges the Financial Services Industry faces:
Financial Services Checklist
Financial Services Fact Sheet
Key Products and Services
Our key products and services include HR Services, Payroll Administration, Employee Benefits and Risk Management. We offer integrated, cost-effective PEO solutions for your business, which allow you to:
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Focus on Your Core Business – Remove nonrevenue-producing tasks and spend more time on what counts: acquiring new customer accounts and building relationships with those customers.
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Lower Expenses and Increase Profits – Outsource your human resources, benefits, payroll administration and risk management tasks to a provider that has economies of scale and broad expertise–and gain access to cost-saving solutions.
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Become an Employer of Choice – Provide world-class Employee Benefits programs that enable you to attract and retain great employees.
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Maintain Peace of Mind – Our risk management, safety support, training and claims processing services can provide regulatory compliance guidance to help protect your business.
Payroll Processing
Payroll Services, Administration and More
One of the core expectations your employees have is to be paid correctly and on time, so it’s important that you get it right. At Evolspire Financial, a Paychex® Company, we take the burden of payroll processing–and the administrative tasks that go along with it–off of your shoulders with the payroll administration services we provide. Evolspire Financial® has a team of experts who are dedicated to your account and they ensure that your employees are paid correctly and on time, every time.
At Evolspire Financial, we provide our clients with access to a state-of-the-art, web-based Human Resources Information System (HRIS). By doing this, our clients avoid the major capital expenditure associated with purchasing an HRIS, and we are responsible for the Information Technology (IT) staff, all support and the continual upgrades that are required to process payroll. To view a video demonstration of how easy it is to use our Client Services Website..
More Than Just Processing Paychecks
A lot goes into providing state-of-the-art payroll administration services. Some of our key payroll processing services include:
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Payroll Accrual, Tracking and Processing
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Payroll Deposit Options
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Web-Based Payroll System
In addition, Evolspire Financial has successfully completed the SOC 1 Type II, also known as SSAE 16 Type II, (formerly SAS 70 Type II) audit. SOC 1 Type II is an in-depth audit developed by the American Institute of Certified Public Accountants (AICPA) to test the processes and internal controls of service providers as they relate to data security and storage, system utilization monitoring, client payroll processing, tax filings and more. Examples of some of the controls implemented and tested for payroll administration services include:
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Data files, software and related documentation, both on-site and off-site, are properly stored, restricted to authorized users, and storage sites are periodically reviewed for security of data files.
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Outbound data transmissions between Evolspire Financial and its clients are complete, accurate and secure.
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Payroll data (including voids, reissues, reversal and tax adjustments) is recorded, processed and distributed accurately and completely.
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Tax filings and W-2s are recorded, processed and distributed accurately and completely.
Evolspire Financial® TimeKeeper – Your Time and Labor Management Solution
Evolspire Financial® Timekeeper is a robust web-based time and attendance solution that captures and stores real-time data to help businesses make informed workforce solutions. Accessible from anywhere at anytime, it assists businesses in maintaining compliance with local, state and federal laws, increases efficiency, reduces costs and helps identify process and productivity improvement opportunities.
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Workforce Management
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Easy integration with Payroll Systems
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Variety of Data Collection Methods
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Employee Time and Attendance Software
Expense Management Through Certify
Evolspire Financial has partnered with Certify to provide our clients with a simplified expense management solution!
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Automated expense reports
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Web-based approvals
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Seamless data integration
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Reporting visibility
These are just a few reasons why so many businesses choose Evolspire Financial as their PEO.
Professional Employer Organization (PEO)
If you are not familiar with the term “PEO” the first question that usually comes to mind is, “What is a PEO?” A PEO company, or Professional Employer Organization, is defined as a business entity that provides human resources outsourcing services to client companies through the use of a co-employment relationship. The Evolspire Financial® PEO relationship involves a contractual allocation and sharing of employer responsibilities between Evolspire Financial® and the client. This shared employment relationship is often referred to as “co-employment.”
How Does the PEO Relationship Work?
The PEO company acts as the administrative employer and the client functions as the Worksite employer. This relationship is based on a true partnership. Because of the PEO structure, a PEO company can help small- and medium-sized businesses achieve economies of scale that they may not be able to achieve on their own. Partnering with a comprehensive PEO company can help your business succeed with improved efficiency and reduced liability. For more information, view our infographic, “What Value Can a PEO Provide.”
In a PEO Relationship, what are the Roles of Each Employer?The following scenarios describe the roles of each employer in a PEO relationship:
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The PEO becomes responsible for the payment of wages in the co-employment relationship, as well as the management of workers’ compensation claims and various other administrative functions related to the assigned employees.
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The PEO assists with regulatory paperwork and compliance issues.
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The PEO can give managers advice on proper termination procedures, proper disciplinary procedures and more.
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The PEO provides the client and/or its worksite employees with workers’ compensation insurance, unemployment insurance, Employment Practices Liability Insurance (EPLI), a 401(k) Plan, health insurance, a Section 125 Plan, voluntary insurance products and a broad range of other employee benefits programs.
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The client remains responsible for directing and controlling the daily activities of the employees assigned to its worksite.
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The client remains responsible for ensuring a safe work environment.
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The client remains responsible for keeping track of actual hours worked and reporting those hours to the PEO for processing.
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The client is responsible for making sure payroll funds are paid to the PEO.
CONTACT
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